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2025 Railway Station Awards
Organised by: Station Managers Global Group – UIC
16 October 2025 | Paris, FRANCE.
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Key Dates
Application submission deadline:
- 24 July, 2025
1st round of selection:
- September 2025
2nd round of selection (interview):
- September 2025
Submit your application
Railway Station Awards 2025 - Privacy Policy
Personal data collected
Certain personal data of participants in the Railway Station Awards 2025 is securely collected (for example, first name, surname, organisation, position within the organisation, professional email address, as well as information relating to submitted projects).
Purpose of data collection
Personal data is collected by means of a form voluntarily completed by individuals wishing to participate in the Railway Station Awards 2025. This data will be used by the SMGG organisers and UIC solely for activities related to the competition objectives, including evaluating applications, communicating with participants and organising the awards ceremony in Beijing, China.
Transfer of data outside the EU
The collected data will be transferred outside the European Union, particularly to China, as part of the organisation of the Railway Station Awards to be held in Beijing during the 12th UIC World Congress on High-Speed Rail (8-11 July 2025).
Liability
Participants in the Railway Station Awards 2025 consent to participate in this activity on a voluntary basis.
Data controller
The processing is carried out by the International Union of Railways (UIC) as the data controller.
Data retention period
Personal data will be kept for a maximum of one year after the event.
Data hosting
Data is hosted in Paris, France, under GDPR legislation.
Right of access, rectification, restriction, portability and deletion
In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (hereinafter referred to as the "European General Data Protection Regulation" or GDPR), as well as French law no. 2018-493 of 20 June 2018 on the protection of personal data, users have the right of access, rectification, restriction, portability and deletion of their personal data. This can be achieved by sending an email to: dpo@uic.org.
IT security and organisational measures
The online application form is hosted on secure servers. Native encryption of passwords is performed by the application. Administrators do not have access to passwords. The software and physical infrastructure used to host our websites are designed to guarantee absolute data security (antivirus, switches, routers, servers and redundant firewalls). The application is backed up daily over 14 days, monthly over 12 months and annually over 5 years. It is therefore possible to request a restoration of file(s) under certain conditions. Web and IT teams are regularly made aware of and trained in the protection of personal data and cyber security.
Cookies
When you consult this website, data on traffic and cookies files is stored on your computer to internally analyse visits to the website's information pages so that we can improve content and compile statistics (pages visited, time visited, etc.). These data are anonymised according to French and European legislation. They are deleted one month after visit. You can manage the settings for storing cookies from your browser.
Data protection officer - CNIL
The International Union of Railways has appointed a Data Protection Officer. You may contact the DPO at the following address: dpo@uic.org. You can also lodge a complaint with the French data protection supervisory authority, the Commission Nationale de l'Informatique et des Libertés (CNIL).
Full Paper and Presentation Submission
Rules and Guidelines
Applicant Speakers (Applicants) should submit the full paper and presentation according to their Proposals (“Abstracts”). The selected Applicant will be the Speaker in charge of delivering the presentation in person during the congress.
Committee Discretion
If after selection on the basis of their Proposal, the Applicant’s Presentation is not consistent with their Proposal or not compliant with the rules and guidance, the Scientific Committee will be entitled to ask the Applicant to make changes, or in extremis, decline the Proposal.
If your Abstract is accepted as a paper for presentation, you will be expected to submit a full paper and to attend the Congress to present it, either in-person or online. Should the Applicant not be available to present to the Congress, he/she shall advise the Scientific Committee and nominate a suitably qualified alternative for approval. The Scientific Committee reserves the right to decline the proposed alternatives and cancel the Presentation.
The Scientific Committee may reject any Abstract which does not comply with the rules and the schedule of this Call for Papers without having to justify the decision.
Speaker rates
Being selected as a Speaker grants access to the Congress at discounted Speaker rates.
However, please note that travel reservations and accommodation expenses will remain the responsibility of the Speakers regardless.
Timeline
Confirmation of Accepted Abstracts: 06 August 2024
The Scientific Committee inform each Applicant of its decision by e-mail. At the same time, instructions will be sent about the required format for the full paper and presentation.
Deadline for Full Papers & Presentation Submission: 15 November 2024
Full papers and presentations of the selected Speakers must be handed before the deadline.
Presentations must be in English and produced in PowerPoint format. Each presentation is limited to 15 minutes and 12 slides including title slide and the final slide.
Slides should highlight key facts, dates and graphics illustrating the paper and avoid repeating long texts.
Confirmation of Accepted Presentation: 30 January 2025
Speaker may be asked to accept changes requested by the Session Chair so as to ensure consistency between sessions and avoid repetition.
Abstract requirements
A list of Themes and Topics is suggested here. Applicants should preferably use them.
During the Abstract submission, Applicants are asked to describe the content of their research, please provide details of the following:
- Link with the chosen theme and topic
- Summary of challenges addressed
- Methodology Employed
- Results or expected results
- Novelty of the research or practice
- Progress so far and/or implementation plan
- Desired outcome and impact of research for key beneficiaries
- Potential for international collaboration
Abstract text length
The Abstract’s total length consists of the combined word count of all paragraphs covering points 1 to 8 mentioned above. It should be 500 words or less and must be written in English.
Extent of content originality
If you are submitting a paper on a subject that you have presented at previous WCRT congresses, then the paper must focus on the new developments since then. Commercial papers (i.e. advertising a product) will not be accepted so please emphasize the research content in your Abstract.
Obligations
Warrant that you have the necessary rights, permissions, and/or licenses to grant to the Congress Organisers the right to use your paper and presentation as set out in these terms.
Acknowledge that accepted speakers must complete conference registration and payment by the due date.