UIC Energy and environmental data management for rail efficiency

UIC Energy efficiency & decarbonisation best practice workshop

In this workshop, we will explore how energy and environmental data can be used effectively in the railway sector to make operations and maintenance more sustainable and economical. Showing best-practice examples and experiences, we will demonstrate how these data can be systematically collected, processed, analysed, and evaluated. The aim is to learn about concrete approaches and tools that make energy consumption transparent and help identify and verify potential savings. In this way, we will provide practical insights into how data-driven optimisation of energy efficiency and operational concepts can be achieved.

Note: UIC Members are invited to join the Energy & CO2 Sector meeting that will be held on the 4th of November in Dusseldorf (the day before the workshop).

Summary

04 November - UIC Energy & CO2 Sector meeting, Dusseldorf & online | 12:00-17:30 | Düsseldorf & Online

Note: Members and authorised guests meeting, if you want to participate as a guest, please get in touch with Sustainability advisor Philippe Stefanos (link below)

04/11 Sector meeting agenda

11.00 Welcome coffee at meeting place
12.00 Lunch
13.00 Collective sharing & discussion
- 13.00 Rail benefits to society, avoided emissions “scope 4”
- 14.30 Carbon capture, carbon sequence and carbon storage (biogenic)
- 14.45 EED: Implementation of requirements in the rail sector (e.g. ISO 50001)
15.00 Break
15.15 EU framework update (CER - to be confirmed)
15.50 Planning for upcoming workshops & meetings
16.15 UIC Project update & call for chairs
16.50 Other business & closing

05 November - Data management for efficiency & decarbonisation Workshop | 09:30-16:00 | Düsseldorf & Online

05/11 Workshop structure/timeline

Note: format / sessions of the workshop might be adjusted to fit actual in person participation

09:20 – Main session welcome & introduction (Chairs / UIC)
09:30 – Main session: General Energy or CO₂ presentations
- Infrabel – BVdS
- ProRail – CK
- SNCB/NMBS
General Q&A / Discussion
10:50 – Coffee break
11:05 – Main session, continued
- SBB CFF FFS – FF
- SBB CFF FFS – JD
- SIA Partners
General Q&A / Discussion
12:30 – Lunch break
13:25 – Introduction to parallel sessions & split
13:30 – Parallel sessions
- Energy efficiency of operation / Energy Measurement System (EMS)
  - Bane NOR
  - Eastvision
  - Italo
  - SNCF Voyageurs
  - CFL
- Greenhouse gas assessments, accounting, reporting, and related decarbonisation
  - RSSB
  - Infrabel – PG
  - ProRail – GOM
  - Italo
14:20 – Coffee break (each room to adjust to needs)
15:30 – Plenary feedback
15:55 – Final questions & closing

Featured speakers

Organisation	Speaker	Topic
Infrabel	Bart Van der Spiegel	Data collection for invoice verification and invoicing
Infrabel	Patricia Grobben	Energy & CO2 Dashboard; ISO14064 certified emissions calculations
ProRail	Gerald Olde Monnikhof	CO2 emissions accounting for scopes 1, 2, 3
ProRail	Cintha Kemp	Energy management software and reporting
SBB CFF FFS	Fenja Feitsch	Data-driven hybrid shunting locomotive battery sizing
SBB CFF FFS	János Dudey	Procurement and operation of battery-powered railway vehicles
Italo NTV	Fabio Sgroi (To be confirmed)	Energy efficiency and GHG management in rail transport: The Italo case
Eastvision	Gregor Hribar	Traction energy metering - After a quarter of a century, still a neglected source of savings
SNCF Voyageurs	Christophe Gueudar Delahaye	Ecostabling & ecodriving based on Energy Measurement System (EMS) data
SNCB/NMBS	To be confirmed	Energy management system and reporting experiences
SIA Partners	Maria Lee	How Data & Artificial Intelligence enable energy savings & CO2 emissions’ cuts in railway sector
RSSB	Noah Myers	Specific rail and rail infrastructure carbon accounting
Bane NOR	Audun Ingebrigtsen	Improvement of Masterdata from EMS and useful reports generated from it, hands on and demo
CFL	Ayham Bawadekji	Traction energy consumption surveillance and exploitation with the help of AI

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Workshop topics / Focus areas / Audience

Operations - topics / focus

Traction energy data & load management
Energy metering & modeling
Consumption mapping
Smart grid / Energy hub (main consumer)

Infrastructure - topics / focus

General consumption (non-traction) & load management
Smart grid / Energy hub integration
Renewable energy
Energy management systems
Predictive management systems
Railway buildings monitoring

Target Audience

Railway company executives and sustainability officers
Operations and facilities managers
Environmental specialists and sustainability consultants
Data scientists and analytics professionals

Technology professionals focused on efficiency & sustainability
Academic researchers in sustainable transportation
Policy experts and regulatory specialists
Industry associations and NGOs

Call for Speakers / Opportunity to speak

Topic of interest

See rail specific topics by session by clicking the details button below.
And more in general, we also invite proposals for presentations on the following topics:
• Holistic data strategies for sustainable railway companies
• Energy consumption optimisation through data analytics
• Carbon footprint tracking and reduction initiatives
• Waste management and circular economy approaches
• Resource allocation optimisation using big data
• Green procurement and supply chain management
• ESG (Environmental, Social, Governance) reporting and analytics
• Integrating sustainability metrics into operational dashboards
• Smart buildings and facilities management for railway companies
• Employee engagement through sustainability data visualisation
• Cross-departmental data sharing for company-wide sustainability
• Financial modeling of green initiatives and ROI tracking
• Case studies of data-driven sustainability transformations

Submit your presentation proposal with title, short description, and brief speaker bio.

Contact: Philippe Stefanos, Energy & CO2 and Data, SFERA, Energy Settlement, Air Quality, Sustainability advisor at UIC

Duration: Approximately 20 minutes plus Q&A

Language: English

Sponsorship opportunity

📣 Become a Sponsor of the Workshop!

UIC invites organisations to partner with us as sponsors for the upcoming workshop.

UIC invites to partner with us as sponsors for workshop. As a sponsor, your organisation will gain visibility among potential partners and decision-makers from the railway sector, while demonstrating your commitment to sustainable transportation. We offer logo/ad placement in workshop materials, exhibition space to showcase your solutions, speaking opportunities, and acknowledgment during opening and closing ceremonies according to sponsorship level.
Joining the workshop to promote your solutions also means exclusive networking during sessions and breaks.
Please contact us to discuss custom partnership opportunities that align with your objectives.

Venue

📍 Venue:
Design Offices Düsseldorf Fürst & Friedrich
172 Fürstenwall
Düsseldorf, Nordrhein-Westfalen
40217 Germany
🚉 Located near Düsseldorf’s main train station

WARNING: Limited (affordable) hotels availability, you can find hotels in Cologne also, 30 minutes of regional train away from venue (Venue is close to Dusseldorf’s main station).

Registration

You can register to one or both events using the form below.

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Sponsoring, support & contact

If you need any support or should your company be interested in becoming a member of the project to support and steer the organisation of such workshops, please reach out to UIC Energy & CO2 advisor Philippe Stefanos
Sponsorship can also be accommodated during the event.

The UIC is committed to advancing railway sustainability through knowledge sharing and collaboration. We look forward to your valuable contributions to this important industry discussion on how data management can drive both operational efficiency and environmental responsibility in the railway sector.

Click the button below to see more of the background & proposed topics.

Background / Details

The energy transition triggered to decarbonise the sector continue posing a big challenge to the entire automotive sector.
This workshop is proposed as a continuation to exploring projects/research developed by the rail sector to make the most out of data.
Therefore, the idea is to share to understand how each dataset can help increase operations efficiency.

UIC Energy and environmental data management workshop - 05 November 2025
The UIC Energy Efficiency and CO2 Emissions Sector is happy to invite you to take part in the workshop "Energy and environmental data management workshop” that will be held on 05 November 2025, 09:30-16:00 (indicative).

UIC Members are also invited to attend the previous day to share and talk UIC projects in the frame of the Energy & CO2 Sector meeting.

Welcomed professionals

• Railway company executives and sustainability officers
• Operations and facilities managers
• Environmental specialists and sustainability consultants
• Data scientists and analytics professionals (for efficiency & sustainability)
• Technology (for efficiency & sustainability)
• Academic researchers in sustainable transportation
• Policy experts and regulatory specialists (for efficiency & sustainability)
• Industry associations and NGOs (for efficiency & sustainability)

The workshop is opened for speakers about projects on the following topics.

Main topic is “Data management & exploitation”.
Topics:

Main topic: Data management
- How are all the energy management aspects integrated in your software?
- How are all emission reporting aspects integrated in your software?
- What analyses and findings using this?
- What has it helped you achieve (energy saving, reporting accuracy, …)?

Parallel sessions:

To make it even more relevant for all participating parties, the workshop will be divided in two sessions

Operation
Infrastructure
to explore the aspects for the train operation side and the infrastructure management side.
The two sessions will conclude by sharing the ideas and synergies in the concluding plenary session.

Parallel sessions:

To make it even more relevant for all participating parties, the workshop will be divided in two sessions to explore the aspects for the train operation side and the infrastructure management side.
The two sessions will conclude by sharing the ideas and synergies in the concluding plenary session.

Operation: Traction energy data & load management
- Energy metering & Modelling
- Mapping of consumption
- Smart grid / Energy hub (main consumer)

Infra: General consumption (non-traction) & load management
- Smart grid / Energy hub: Production (renewable energy), Storage, Consumption integration
- Mapping of consumption
- Renewable energy
- Energy management system
- Predictive management system (AI powered or not)
- Monitoring railway buildings
Plenary: Emissions
- CO2 calculation tools
- Reporting
- Benchmarking
- Consecutive improvements/objectives/achievement

Submission Guidelines

Please submit your interest by providing the title and a short description of the proposed presentation, and if you want, a brief speaker intro
To Philippe Stefanos, Energy & CO2 and Data, SFERA, Energy Settlement, Air Quality, Sustainability advisor at UIC
Submissions will be evaluated based on relevance for the intended workshop

Important information
• Duration of Presentations: around 20 minutes plus Q&A
• Language: English
• Submission Deadline: please submit your proposals by the 15th of October 2025